Applying on Workday: autofill, statuses and accounts
Job hunting long enough means meeting Workday more than once: a new account for each employer, a form in several steps, and then a one-word status to decode. This page covers all three, in that order.
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Workday autofill: what fills, and what's yours for now
Trabalero's Autofill works on Workday's application steps once you're signed in. Here's where it stands today, including the parts we haven't got right yet.
What fills from your profile
- Your name, address and postcode, email and phone number.
- Work experience and education. Autofill adds a block for each entry in your profile and fills it in.
- The description for each job and each course.
- Your CV (résumé) file.
Fill these by hand for now
- Dates. Autofill leaves every From and To date empty and marks it "review manually". Workday only accepts dates typed by hand, so type them yourself.
- "I currently work here". Tick it yourself for a job you're still in.
- Some dropdowns, such as phone type and degree. Open each one and check it. Not every dropdown gets a "review manually" marker here yet.
- Skills. Workday's skills box only takes choices from its own list, so we leave it to you.
- Phone extension and country phone code. Autofill leaves these for you to check.
AI drafts it. You review it.
Good to know before you start
- Sign in first. On Workday, the form appears once you've signed in or created an account on that employer's site. Trabalero doesn't create accounts or fill password boxes. When you're in, press Autofill.
- Press Autofill once on each step. Workday splits the form into steps, such as My Information and My Experience. Press Autofill again on each new step.
- Pressing it twice on the same step can attach your CV twice. If you see two copies, remove one.
- Consent and terms boxes stay unticked for you unless you turn on Consent boxes in Settings. Not every one gets a marker on Workday yet, so look for them before you submit.
- Sensitive questions on steps such as Voluntary Disclosures and Self Identify are left blank and marked "answer manually". That holds unless you've chosen to save your own answers in your account settings, and those answers are never sent to AI. We haven't checked these steps on Workday yet, so look them over yourself. Sensitive questions: your call →
- You press Submit. Autofill never sends an application.
Fill rate: Not measured yet. Workday's form sits behind a sign-in, and we haven't run our measured test there yet. When we do, the number appears here and in the table of every system we've tested.
Last tested: 16 September 2026 · How we test →
Workday application status meanings
Waiting is the hardest part of applying, and a one-word status doesn't say much. Here's what the employers who explain their Workday statuses say, and where the rest of the answer lives.
Where to see your status
Sign in on the employer's Workday career site and open Candidate Home. Workday says that's where you can see your active and inactive applications, follow their status, finish any tasks the employer sends, and withdraw. Unsent applications wait there too, under My Draft Applications.
The words depend on the employer
Each employer sets up Workday its own way, and the labels differ. Three universities that publish theirs use three different sets:
- University of Wisconsin–MadisonSubmitted, In Progress, Completed, Withdrew.
- University of WashingtonIn Progress, Sent to Dept, Not Selected, Withdrew, Recruitment Canceled.
- Ohio State UniversityUnder Review, and Inactivated for applications sent through the wrong route.
The same word can mean different things at different employers. Only your employer can tell you exactly what theirs means.
A status is a summary
Behind the scenes, the employer moves your application through stages such as review, interview and offer. Candidate Home shows you a simpler label. At UW–Madison, the interview, assessment and employment-agreement stages all show you the same "In Progress".
It can also change quietly. UW–Madison notes that changing a candidate's status in Workday doesn't send them anything, so the employer has to message you separately. Check Candidate Home now and then, and watch your inbox for the employer's own emails.
What each label means, where the employer explains it
| If you see | What it means where the employer explains it |
|---|---|
| Submitted | UW–Madison: your application is at its first review stage. |
| Under Review | Ohio State: a recruiter is reviewing applications, including yours. It's the first phase. |
| In Progress | It depends on the employer. University of Washington: HR has received your application and is reviewing your CV. UW–Madison: you've moved past first review into a later stage, such as an interview or an assessment. |
| Sent to Dept | University of Washington: HR has passed your CV to the hiring manager, who picks the strongest candidates. |
| Not Selected | University of Washington: you weren't picked for this job. It can appear at any point after you apply. |
| Completed | UW–Madison: the process has ended for you, because your application was declined or the job was cancelled. It doesn't mean you were hired. |
| Withdrew | You withdrew your application (UW–Madison, University of Washington). |
| Recruitment Canceled | University of Washington: the job won't be filled. |
| Inactive, or Inactivated | Workday sorts applications into active and inactive. At UW–Madison, closed applications (declined, withdrawn, or the job cancelled) move to inactive. Ohio State inactivates an application automatically when it came through the wrong route, such as a student applying as an external candidate. |
Sources: UW–Madison HR · University of Washington · Ohio State HR
Seeing "In Process", "Under Consideration" or "Application Received"? Those labels are common too, but we couldn't find Workday or an employer explaining them publicly, so we won't guess. Ask the employer: the recruiter or HR contact on the job posting or in your confirmation email can tell you what their label means.
Changing or withdrawing an application
- Spotted a mistake after sending? Some employers don't let you edit or resubmit a sent application; Ohio State says so plainly. Contact the employer instead.
- Withdrawing happens in Candidate Home. At the University of Washington it's in the Actions menu next to the application. Check before you do: at Ohio State, you can't reapply to the same job after withdrawing.
Who can tell you more
The employer, not Workday. Workday's privacy statement says the organisation that uses Workday controls your information and is the one to contact, and Workday's sign-in help says it can't assist with job applications directly.
Keep every status in one place
Five employers means five Candidate Homes, each with its own words. Trabalero's Applications tracker keeps them in one list:
- applications you submit through the side panel are logged for you;
- you set each status yourself: Saved, Applied, Interviewing, Offer, Rejected or Withdrawn;
- a note holds the employer's exact wording, so “Sent to Dept” at one and “In Progress” at another still make sense next month.
The tracker needs a free account.
Workday accounts: why every company asks you to make one
Why a new account each time
Each employer that uses Workday runs its own setup, with its own career site and its own candidate accounts. Your account lives in that employer's setup, so a login you made at one company doesn't exist at the next.
Workday's documentation shows each employer making these choices for itself:
- whether you need an account to apply;
- whether it sends a verification email;
- its password rules;
- whether you can sign in with an account from another provider, such as Google or Apple.
One employer can still run several career sites on a single account. The University of Wisconsin System, for example, says one candidate account works across all of its career sites.
Account number 37 on Workday. We can't fix that part, but we can fill the form.
Can't sign in? Try these in order
- Start from the employer's own careers page. Open the job from there and sign in on that site. Workday's own sign-in help sends people to their organisation's link, not to Workday.
- Use the email you applied with. Workday identifies candidates by their email address. If you may have used another address, try that one too.
- Reset the password on that same site. Use "Forgot your password?" on the employer's sign-in page, then check your spam folder for the email.
- Signed up with Google, Apple or LinkedIn? Then there's no Workday password to reset. Sign in the same way again, or reset the password with that provider.
- Waiting for a verification email? Some employers ask you to confirm your address before you continue. Check your spam folder, and check the address you typed.
- New password refused? Each employer sets its own rules. Ohio State's, for example, ask for at least eight characters, with upper and lower case, a number and a special character.
- Made two accounts by mistake? Ask the employer. Some merge duplicates on request; the University of Wisconsin System says it does.
- Still stuck? Contact the employer's recruiting or HR team, using the contact on the job posting or in your confirmation email. Workday says it can't help with individual accounts or job applications itself.
With one login per employer, a password manager earns its keep. Trabalero never fills password boxes, so that part stays with you.
Try Autofill on your next application
The job application autofill that leaves the submit button to you.
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